OUTDOOR TRADE SHOW VENDOR INFORMATION

All you need to know about exhibiting at the Cedar Rapids Sportshow.

SET UP TIMES

Wednesday: Noon-5pm

Thursday: 8am-5pm

Friday: 8am-Noon (Show Opens: 3pm)

Booths B and C – Use 1st Ave. Front doors only or Dock 7 on A Ave. 

TEAR DOWN TIMES

Sunday: 4pm-7pm

Monday: 8am-Noon*

*All exhibits must be removed by noon Monday. 

ELECTRICITY

If you need electricity and did not indicate this on your contract, please contact sales@iowasportshows.com cost is $30.00. Exhibitors must supply their own grounded extension cord within the booth. Grounded extension cords are required. No light-weight residential cords, no power strips, or clip-on spotlights are allowed.

REGISTER AT SHOW OFFICE

Please register at the show office to pick up your exhibitor passes and make any final payments. Exhibitor passes are for sales staff working in your exhibit booth, not family members or friends attending the show. You will receive a maximum of four exhibitor passes. If more than four people will be working at your booth, please supply a list 2 weeks prior to the show. We will check these individuals through the exhibitor entrances.

FOR EXPRESS CHECK-IN FILL OUT THIS FORM AND RETURN IT 2-WEEKS PRIOR TO SHOW.

Every Vendor has the option of trade show texting! Contact Kreg for more information!

VEHICLE DISPLAY

For gas powered vehicles, batteries must be disconnected, fuel at minimum level and gas caps taped or locked.

SHOW DECORATOR

R&D Events will be the official show decorators. Events Inc has provided the following with each exhibit booth purchased:
8’ High back wall curtains red. white & blue
3’ High blue side curtains
1-8’x30’ skirted table
2 chairs.

Please ask us about booth upgrades to enhance and customize the appearance of your booth space. Additions to your booth could include but not limited to:

If you would like to enhance your space place an order with R&D Events you can use THIS FORM. For discounted rates please place your order three weeks prior to the show. Call us with any questions. 319-202-8374

EXHIBITOR PARKING

Is Free. CLICK HERE to see map.

SALES TAX PERMIT

If you plan to sell any taxable items in your booth you must have an Iowa Sales Tax Permit. NO temporary tax permits are being issued by the state. If you do not have a permit, please call 800-367-3388 or go to https://tax.iowa.gov/businesses/business-permit-registration scroll down and click “Online Permit Business Registration.”

LIMITATION OF LIABILITY

Refer to the Liability section on your contract.
As a standard requirement of all of our show exhibitors, it is necessary for you to provide proof of general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence. If you do not have this coverage in place, we have made arrangements for all of our exhibitors to acquire this coverage at significant savings by purchasing as part of a group. This policy covers you during move-in, show hours and move-out. Complete this form and obtain this coverage for $94. EXHIBITORS LIABILITY INSURANCE

MUSIC

Exhibitors are not allowed to play music or videotapes with copyrighted music backgrounds in their booth due to Federal Copyright Liability laws. For more information contact our office.

FOOD & BEVERAGE

Alliant Energy PowerHouse Convention Center has an exclusive food and beverage policy. No food or beverages (including intoxicating beverages) may be sold or distributed without prior approval.

EXHIBITOR FREIGHT

Alliant Energy PowerHouse Convention Center does not receive shipped freight. Please inform your freight company to deliver on Thursday or Friday during set up. If you plan to ship exhibit materials after the show, please confirm with your freight company during the show.

Area Partner Hotels

Fairfield Inn & Suites

605 32nd Avenue SW
Cedar Rapids, Iowa 52404

319-247-1000

Hampton Inn & Suites

1130 Park Place NE
Cedar Rapids, Iowa 52402

319-832-1130

Homewood Suites

1140 Park Place
NE Cedar Rapids, Iowa 52402

319-378-1140